Whether I’m planning Disney travel itineraries, managing virtual assistant clients, or balancing grad school assignments, staying organized is non-negotiable. Over the years, I’ve tested dozens of productivity platforms, and while I love a good planner and a fresh notebook, I’ve found a few digital tools for staying organized that truly keep me on track without overwhelming me.
In this guide, I’ll share the digital tools I use to manage my blog, business, schoolwork, and everything in between!
Notion – My All-in-One Digital Brain
If I had to pick one platform to take with me to a desert island (assuming there’s Wi-Fi, of course), it would be Notion. I use it for:
- Content planning for my blog and social media
- Goal tracking and habit building
- Organizing research and class notes
- Keeping a digital “hub” for my business SOPs and templates
Notion’s flexibility is unmatched. Whether I’m mapping out my semester, tracking brand partnerships, or planning my next Disney trip, I can create a workspace that works exactly the way I do. This is a constantly evolving brain dump area for me. I use the free version through my school email.
Pro tip: Use linked databases and synced blocks to keep everything cohesive without copying and pasting.
ClickUp – Task Management Made Simple
ClickUp is my go-to for client projects, deadlines, and recurring tasks. I use it to manage:
- My virtual assistant workflows
- Onboarding new clients
- Weekly and monthly business admin checklists
- Long-term project planning
ClickUp’s automations and custom statuses make my workflow smoother and my brain less scattered. Plus, the ability to view tasks as lists, boards, or timelines gives me just the right level of visual clarity.
G Suite (Google Workspace) – For Everyday Essentials
I use Google Docs, Sheets, Drive, and Calendar every single day. It’s the backbone of my digital routine.
- I write first drafts and share deliverables in Google Docs
- Track budgets, travel plans, and content performance in Sheets
- Store contracts, brand kits, and client assets in Drive
- Block time and set reminders in Google Calendar
Everything syncs across my devices, which is crucial when I’m bouncing between classes, client calls, and content creation.
Ivorey – My Client and Referral System
Ivorey is a newer addition to my stack, but it’s made a huge difference in how I manage client data. It’s ideal for:
- Securely storing client info
- Managing referral notes and contact details
- Building a thoughtful on boarding process for new clients
If you run a service-based business or work in wellness, Ivorey helps keep things both personal and professional, with way less back-and-forth.
Final Thoughts
Staying organized doesn’t mean doing more. It means setting up systems that do more for you. These digital tools for staying organized help me streamline my work, save time, and focus on what actually matters. Whether that’s writing a blog post, serving a client, or finally baking that recipe I bookmarked.
Want a peek inside my Notion or ClickUp setup? Let me know in the comments or DM me. I love sharing templates that work in real life.
Interested in other school and organization type blogs? You can find them here!
